I was elected to my Condo's board, and I'd like to follow proper procedures. A volunteer took notes at the meeting (I was elected at the end of the meeting), and his notes are much too detailed. I served on a board several years back; and recall that notes are not supposed to be extremely detailed. Also, when are the notes supposed to be okayed, and by whom? Any other tips on minutes --for annual meetings, as well as for Board meetings--and for record-keeping, in general? Thanks.
> Join the conversationOur condo's original offering plan (written decades ago), including by-laws, specified a certain number of board officers which was an even number. In practice, however, over the last several years, there have only been a small, odd number of board members who have been elected and served. A long-term owner told me that someone, several years back, decided to merge 2 of the roles mentioned in the by-laws into one--but that change is not reflected in any addendum or revision to the offering plan. My question: Wouldn't we formally need to change the by-laws in order for this practice to be kosher? I do know we'd have to pay attorney fees, but wouldn't this fairly slight change be less expensive than others? Thanks for any intel.
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This is the scenario:
7 Board members total.
4 Board members vote to direct general Coop funds to an elective project that directly and only benefits those 4 board members.
Motion Passes since the vote is 4 yes, 3 no.
Legal?
I'm on the board of a small condo, which has an even number of units. Unlike co-ops, our votes are not "weighted' by the number of shares for each apartment since, obviously, condo apartments do not have assigned shares. If just two candidates are running for a board seat, it's possible that there will be a tie (assuming that each unit only has one vote, regardless of the number of residents in the unit). In the event of a tie, how can this be resolved? PS, the original board documents are of no help since they are very poorly written.
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Does anyone have any thoughts regarding shareholders paying their maintenance?
The best option? Convenient and/or cost?
Portal? Manual check sent out or shareholders filling out a form that a co-op will then deduct the funds from your bank?
If we use a portal is that part of the management company fee or a separate cost?
Portal is the most convenient and up to date while still letting the shareholders have control.
The downside of that would be some seniors maybe not comfortable with that process.
Thank you and would appreciate feedback.
I am a volunteer at a Free Store in NYC. We are a mutual aid group consisting of all volunteers. We are not incorporated. In case you don't know, a Free Store is not exactly a store but shelves placed in front of a building where the community can come and leave something or take what they need.
We have a question regarding the liability of the engineer who is designing the shelves for the Free Store - and also the liability of the members of the Free Store. The shelves will have a type of overarching roof, which will be placed high enough out of reach. And, yet, in the event that somehow it is taken down, or structurally weakened later causes harm to someone, as a mutual aid effort– is there a case for liability on our part? Any lawyers out there who can advise? Thank you.
I live in a very small co-op, 11 units. Trying to figure out what the going salary for a super is. Most of the information I'm finding is for large co-ops where the super is in a more managerial role and is salaried starting at $40k. Maybe this was in the past but the impression I had was some small buildings would provide a free apartment/utilities, and pay a small monthly fee, and the super would have a day job, I don't know if that's legal.
Anyone know what the best practice is here?
Can Non-Union Contractors work and occupy meal break rooms and shops used by tenure Union employees?
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Hello,
What is the best way to credit those individuals for the senior and veterans tax exemptions. To my understanding they are different than the other abatements, because the state and city gives these individuals a tax relief. I have been told is incorrect to treat them like the other property abatements.
Thank you.
My coop, which is not exactly the most brilliantly run coop, has sent a legal, letter over my doormat threatening eviction if I continue to put it out. Keeping in mind that we have had a doormat since per-coop times - about 1970 and it is a fireproof 1/4 thick dormant. They then imposed the legal fee of $450 on my bill that it cost them to write that letter. I know the fee is unenforceable and I know they ignored other residents who had large items - bikes, strollers - in the hallway. What to do?
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I lived in a co-op , not a condo. Any desired change to the existing by laws required that an amendment to the by laws be put to a vote of the shareholders, and it needed approval by 2/3 of the shareholders in order to pass.
You'd need to check your by laws to see the procedures and percentages required to amend the by laws. I'm sure that these procedures will probably be stated quite clearly in your by laws.
In our co-op, if that didn't happen, then the original by laws remained the law of the co-op.
If your condo was our co-op, then that merging of the 2 roles without a by law amendment would be illegal and invalid. So you definitely need to contact an attorney to find a course of action.
Trust me, if any of the people who illegally changed the by laws are still on the board, they will scream bloody murder at your proposed actions. But, stick to your guns. They will scream because they KNOW that they violated the by laws - and any challenge by you and/or other condo owners will be upheld in court.
Good luck and keep us posted.
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